Negotiation with vendor is key for long term contract. We need to start early and make sure all areas are taken into consideration. Also the bidding process will take some time and choosing the right vendor can be very tricky if it is first time purchase. But at the end of the day closing the bid and finalizing the price is most important.
My advice:- Make sure you have a face to face negotiation with the right key person. If there person you are negotiating does not have the authority on pricing then it is a waste of time.
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